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Guidelines

Important guidelines for booking seminar halls

General Guidelines

  • All bookings must be made at least 3 working days in advance
  • Bookings are subject to approval from HOD and Principal
  • Only registered users with @sahyadri.edu.in email can book halls
  • Coordinators create bookings on behalf of departments and events
  • Faculty Coordinator and placement team members can book directly
  • Placement team has priority access and can override existing bookings if necessary

Booking Process

Step 1: Login

Login using your @sahyadri.edu.in email with OTP verification

Step 2: Select Hall and Date

Choose the seminar hall and date/time for your event. Check the calendar to view availability.

Step 3: Fill Details

Provide event title, description, phone number, number of charging slots needed, and WiFi requirements.

Step 4: Submit for Approval

Your booking request will be sent to the approval chain: HOD → Principal

Step 5: Confirmation

Once all approvals are received, you'll get a confirmation email and the maintenance team will be notified.

WiFi Requirements

  • Check the "Need WiFi Access" box if your event requires internet
  • A separate WiFi request will be sent to the WiFi Administrator for approval
  • WiFi credentials will be provided via email after approval
  • Inform participants not to share or misuse the WiFi credentials

Facilities Available

All Halls Include:

  • Air Conditioning
  • Projector & Screen
  • Audio System
  • Podium/Stage

On Request:

  • WiFi Access
  • Charging Points
  • Microphone System
  • Whiteboard/Markers

Usage Rules

  • Maintain cleanliness and order in the hall
  • Do not rearrange furniture without permission
  • Food and beverages are not allowed inside the halls (water bottles allowed)
  • Report any equipment malfunction immediately to maintenance
  • Vacate the hall on time as per the booked slot
  • Any damage to equipment will be the responsibility of the organizer

Cancellation Policy

  • Bookings can be cancelled at least 2 days before the event
  • Late cancellations may affect future booking privileges
  • To cancel, contact the coordinator or use the cancellation option in your dashboard

Need Help?

If you have any questions or face issues during booking: